Warehouse Maintenance Checklist

Managing a warehouse is a tough gig. You have to always keep it in prime condition, and maintain its flow of goods. Any kind of unforeseen issues, such as a breakdown of vital machinery in the warehouse can greatly reduce the productivity of your workforce. Even worse, this can greatly increase the injury risk of your hard-working employees.

Avoid a mess, and keep your warehouse properly maintained with the proper maintenance procedures by following a comprehensive warehouse maintenance checklist. Below, we will go over some of the best tips to help you keep your warehouse productive and safe.


Preventive maintenance

Any warehouse owner must focus on preventative maintenance. It’s just part of the job. Being proactive and keeping your warehouse free of problems will save you a ton of money, time, and stress in the long run. You can prevent most workplace injuries and breakdowns by following these measures:


Training and Recruitment

  • When you recruit employees for your warehouse, make sure that they are properly certified to operate the equipment that you have installed in your warehouse, like forklifts or cranes. This will improve overall worker efficiency and productivity, but more importantly will reduce the risk of injury.
  • Prepare your workforce for emergencies with necessary safety drills.


Safety and Precautions

  • Ensure that the necessary safety equipment, such as helmets, safety goggles, industrial boots, gloves, etc. are used by all employees while operating machinery.
  • Ensure that important hazard mitigation equipment like sprinklers or fire extinguishers are placed and installed in your warehouses. Some of these systems may be required to be installed by law, but ensuring that these mitigation procedures are in place will keep your warehouse and staff safe.
  • Make sure that all warehouse surfaces and floors are free of hazards and obstacles so that there is minimal risk of employees slipping or tripping. It is your responsibility as the warehouse owner to make sure that all surfaces are clean, but make it known that your employees must collectively help keep your warehouse clean.


Pest Control

Your warehouse likely has a large door and other wide openings, so it can easily become infected with pests like birds, rodents, or insects. If the problem isn’t taken care of, pests can infest your workplace, slow down daily operations, or even damage the structural integrity of your building. Keep your warehouse pest-free by following a couple of preventative measures:

  • Create a pest control plan. Create a plan that is tailored to your needs and the types of pests that you need to deal with. Make sure you include important information on the types of pests that you have a problem with, a list of affected or vulnerable areas, products that these pests are attracted to, different ways of monitoring and recording the frequency of infestation, various pest control methods, and a clean-up schedule.
  • Carry out routine site inspections. This is a very important step and is vital for preventative maintenance. Regularly, inspect the condition of your windows, floor tiles, toilets, and remote corners of your warehouse. If you see any pests or irregularities, call a pest control expert right away.
  • Set up a cleaning routine and apply the necessary pest repellant wherever needed.
  • Hire a pest control professional if you need more assistance.


Planned maintenance

Periodic maintenance that is planned can minimize costs and equipment failure. Here are some basic maintenance tips you should follow if you want to keep your warehouse running effectively.


Have a maintenance plan

Certain parts of warehouse equipment, such as hydraulic filters or mechanical seals, have a limited operational lifespan. After they break down, they will have to be replaced or repaired to keep the rest of your equipment working correctly. The more equipment your warehouse has, the harder it is to keep everything in quality condition, so it is very important to draft a solid maintenance plan.

Your maintenance plan will ensure that your equipment is inspected and serviced regularly. When writing up a maintenance plan, you must take notice of two main things:

  • The time that equipment is down for repair should not affect regular operation.
  • If you have a lot of equipment, don’t get it all serviced at once—this will bring your operations and productivity to a standstill. Instead, plan on setting aside different service schedules for each piece of machinery so that the maintenance isn’t overlapping for all the equipment.


Stay on Top of Things

  • Conduct inspections and document the condition of all of your machinery and equipment. Equipment that is complex and expensive should be serviced by hired professionals, or have Annual Maintenance Contracts with professional equipment service providers.
  • Large warehouses with a lot of equipment should use a Computerized Maintenance Management System. These are very useful for large warehouses since they can store valuable information on your business’ maintenance procedures, tell you the status of your equipment, keep track of the availability of spare parts, and provide generated reports.
  • Regularly interact with and keep an eye on your employees. This will help you establish possible inefficiencies and ways that your employees can take better care of your equipment and facilities.

When you regularly monitor your warehouse machinery, operations, and employees, you will greatly increase the productivity of your warehouse. But more importantly, you will keep your equipment and facilities safe and maintained. Make sure to work with your employees to ensure that your warehouse is properly looked after.


Hire a Professional Maintenance Contractor

If you need professional maintenance help for your warehouse facilities, you should go with MSI. We are a full-service commercial maintenance company offering services that are tailored to the unique maintenance needs of our clients. Backflow tests, painting, lighting installation, window cleaning, sheetrock repair—we do it all! For more information, give us a call at (844) 327-1986 or contact us online for your free, no-obligation quote!

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