No one ever planned for things to go wrong. When you have a plan, it’s usually for things to go the way you want them to. A checklist is another part of planning. This is a great way to compensate for the limits of human memory resulting in fewer mistakes and errors.
For homeowners associations (HOA’s), having a proactive and well-thought-out maintenance checklist can save your HOA thousands of dollars in insurance claims.
Homeowner Association Maintenance Checklist
Managing the money allocated for repairs to the common areas in your community can be a tricky thing. On one hand, you don’t want to bleed your operating or reserve funds dry. On the other hand, waiting until a weather event to damage structures within your property can set back the long term goals of your homeowners association.
Since you probably prepare differently for an HOA than you would for a condominium, we created a list of actionable tips for each property type. Timely implementation will prevent property damage and reduce liability risks for management companies.
This checklist provides tips for getting a head start on planning for warm weather maintenance:
Power wash sidewalks to remove dirt and grime that may have built up over time. Repair cracks and chips and assess the damage done to asphalt to see if restoration is needed. You need to remove moss and algae that create hazards for those using the concrete sidewalks.
First, you want to make sure that you have certified lifeguards for your pool. Review service pumps, change filters, inspect ropes and ladders, and replace chemicals like chlorine. You want to check signage before you open the pool to the public.
You want to look for unattached nails in the siding, weakening gutters, leaks around window panes and other repairs that may be needed. Examine the roof for broken shingles and check the gutters for decay.
The HOA must have records with information on the expiration of licenses on the property. Check these documents before scheduling any maintenance.
Check that pressure, and temperature gauges are functioning correctly. Make sure that emergency shut-off and protection switches are working. Remove all garbage from the area because this can create a fire hazard.
Replace fences, furniture, playground facilities, decks, and wood structures that may have moisture and erosion caused by weather.
Examine outside lighting, security cameras, and gates. Repair or substitute any elements that aren’t operating correctly.
Condo associations fall under most of the same guidelines as traditional HOA’s when it comes to preventive maintenance, but these additional tips are vital to keep in mind if you live in a condo.
Check that systems and appliances performing at top levels. Replace filters on machines and equipment before a dilemma occurs. Perform maintenance of ventilation and fire suppression systems, water heaters, dishwashers, smoke, and CO2 detectors.
Clean It All
Stop Pest Infestation: Act immediately in response to any report of cockroaches, bed bugs or termites. It would be in the best interest of the HOA to treat the property at least once a year.
Wood decks, paint, and caulk deteriorate over time — seal surfaces exposed to weather and temperature extremes every three to five years.
Of course, areas of importance and which areas to spend more resources on than others can vary with different communities. For more information on how to prepare your checklist and how MSI can help you out, give us a call at (844) 327-1986 or contact us online.